The Council's Role
Like all Community Councils in Wales, members of St Arvans Council have an interest
in the well-being of the community and volunteer their time as councillors.
The council sees itself as having a major role of consulting the community on local issues, making known the views of St Arvans residents to the unitary authority and other public bodies and being the hub of communication on matters affecting the village.
It is the duty of Monmouthshire County Council to consult
Community Councils on how local services are delivered and other issues
affecting the neighbourhood. Community Councils have the right to be consulted
on any planning applications in their areas and are also kept informed about
Council Structure - delegated powers were conferred (April 13th 2020) on an alphabetically selected rolling group of 3 councillors to include Chair and Vice Chair (if available) for emergency decisions. WG issue legislation now allows virtual meetings of the Council and the July meeting will be held on MS-Teams. The link is below and you are welcome to join as an observer:
You're invited to join a Microsoft Teams meeting on Tuesday, 11th August at 7pm on MS-Teams. Look for St Arvans Community Council (General)
Join on your computer or mobile app
Click here to join the meeting (if you have problems, please search for us...)
St. Arvans Community Council (SACC) can comprise eight Councillors. Elections are usually held every four years - 2021 being the next election year. Nomination papers are sent to the Clerk for distribution and the completed forms are returned to Monmouthshire County Council (MCC). If more than eight applications are received, an election is held; if eight or less, then those candidates are automatically elected. Vacancies may be filled through co-option. Should you be interested in joining the council, please email the Clerk, or any other Councillor - or phone for a chat. The contact details of Councillors will be found under the tab on the left - Councillors.
St. Arvans Community Council has 5 Advisory Groups. Individual councillors can belong to one or more of these groups; the chair and vice chair are members ex officio. Occasionally, interested residents are invited to contribute to these meetings.
Advisory Group meetings take place prior to the main monthly meetings. This allows for lengthier discussion on subjects than can be experienced at the monthly meeting, engagement with MCC officers or other interested parties, site visits etc. No council decisions are made at these group meetings but recommendations are made to the whole Council, usually in the form of a written report in advance of the meeting. This assists with the management of what can be lengthy Ordinary Meeting agenda. Agendae for the Advisory Group Meetings focus on matters arising from the previous Ordinary Meeting.
The chair of each group is chosen by the group itself, with the exception of the Finance Group as the Chairman of the Council usually takes the role
The groups and their remits are:
- Planning Advisory Group (PAG) : To recommend SACC response to new planning applications found on MCC Planning Portal, with due reference to resident interest; to report on any continuing planning matters; to report on decisions made by MCC Planning since the last meeting, including enforcements and appeals.
- Highways Advisory Group (HAG): To recommend to SACC action in response to matters relating to Highways, including traffic management; to report on progress made towards completion of projects.
- Environment and Recreation Advisory Group (ERAG): To recommend to SACC action in response to matters relating to the Environment and Recreation, including King George's Field, the Playing Field, Fountain, trees, village maintenance.
- Finance Group. The Council's Responsible Financial Officer attends these meetings. This group sets the Precept, supports the RFO in the maintenance of good financial records and the presentation of the end of year accounts.
- Communications and Community Engagement Advisory Group (formed originally to help with the start of the website and now meets less frequently and as relevant subjects arise).
Freedom of Information
The Council has accepted the Model Publication Scheme approved by the Information Commissioner. A list of documents available to the public, and where they can be found, is available by clicking here.