hereby give you notice that the Annual Meeting of St Arvans Community
Council can not be held under the Covid-19 ruling prohibiting gatherings. WG issued legislation that allowed virtual meetings using MS-Teams. From September 2020 we will meet in the larger venue of St Arvans Memorial Hall (rather than The Meeting Rooms) where social distancing is possible.
Meetings are usually held in The Meeting Rooms, Sycamore Court on the second Tuesday of every month with a recess in August. Any changes to this routine will be reported on this page.
- Meetings start at 7.15 pm and there is time made available from 7pm when a resident can raise matters for future consideration by the council (prior notice must be given for this). Sometimes this pre-meeting time is made available to speakers from Monmouthshire County Council or other organisations and the public may be invited to attend.
- The Annual Meeting is held in May. (It is likely that, as in England, Welsh Councils will be allowed to defer this meeting to a date in September.) At this meeting, the Chairman and Vice-Chairman are elected and members are appointed to Advisory Groups.
- Draft minutes for ratification are distributed to each councillor with the Agenda for the next meeting at least three days in advance. Correspondence received by the clerk is circulated to councillors on receipt, if received by e-mail. When received as hard copy, correspondence is presented at the next full meeting of the Council unless dates and/or relevance determine earlier distribution.
- A Police Report of crime and suspicious activity affecting the village is provided before each meeting by Community Support Officers who are invited to attend meetings.
St. Arvans Community Council has four active Advisory Groups. Individual councillors can belong to one or more of these groups.
Advisory Group meetings take place prior to the main monthly meetings. This allows for lengthier discussion on subjects than can be experienced at the monthly meeting, visits by MCC officers or other interested parties, site visits etc. No council decisions are made at these group meetings but recommendations are made to the whole Council, usually in the form of a written report emailed in advance of the meeting. This can assist with the management of what can be lengthy agenda.
The chairman of each group is chosen by the group itself, with the exception of the Finance Group as the Chairman of the Council usually takes the role
The groups are:
- Finance Group. The Responsible Financial Officer may attend the meetings of this group.
- Planning Advisory Group (PAG)
- Highways Advisory Group (HAG)
- Environment and Recreation Advisory Group (ERAG)